Clear and well-structured documentation is the backbone of any business. To effectively draft technical documents, product, customer education and technical writing teams must be familiar with the different technical writing examples like user manuals, API guides, and business plans. But creating these documents? That can be highly time-consuming without the right tools. Teams may spend hours drafting and formatting paperwork — slowing down product launches, delaying client onboarding, and impairing customer support.

Here’s where AI and automation changes the game. 

An analyst study found that automating knowledge work like technical writing, made workflows 70% more efficient and delivered a staggering financial ROI of 294%. This is proof that when AI takes over the heavy lifting, teams can focus on strategy and growth rather than tedious formatting and revisions.
Trupeer’s AI-driven documentation makes the job easier. We help teams and technical writers create structured, high-quality documents within minutes. To leverage this fully, it’s essential to understand the fundamentals and familiarize yourself with the common examples of technical writing used across industries today.

What is Technical Writing?

Technical writing is a type of specialized content creation that involves converting complex data into simpler and more usable information. In other words, it is the art of turning complex details into clear and more structured content, so readers can understand a product or system better. Some common examples of technical writing include user guides, presentations, reports, flow charts, workflow manuals, and white papers. 

Technical writing can be significantly resource-intensive because it requires clarity, accuracy, and deep subject knowledge. Today, AI-powered solutions like Trupeer are changing the game by saving time, ensuring accuracy, and streamlining the process of creating technical writing documents. With Trupeer, you can effortlessly transform simple screen recordings into comprehensive documentation like these.

15 Common Technical Writing Examples Popular in 2025

Technical writing covers a wide range of documents across industries. As businesses adopt AI-driven documentation tools, the demand for common technical writing documents continues to evolve. That said, no matter what the type of technical writing samples may be, they universally aim to simplify complex information for the reader.

Here are 15 styles of technical writing that remain essential in 2025.

1. Software Installation Guides

Software installation guides offer step-by-step instructions that tell users how to set up new software programs on their devices. They typically begin by outlining the system requirements and preparation tips, if any. Following this, they provide clear instructions with numbered steps to explain the process of software installation.

The text is commonly accompanied by visual elements like screenshots or images to give the user greater clarity. High-quality manuals even include steps to verify if the installation is successful. Additionally, you can also find troubleshooting tips for common problems. Content teams must regularly update these technical writing documents as software versions change.

2. Troubleshooting Guides

Whether they’re home appliances and electronics or computer software and mobile apps, all products and services are vulnerable to category-specific problems. Troubleshooting guides identify the most common issues in products and services and provide specific solutions to help users tackle them. 

These guides typically follow a format that discusses the problem, potential causes, and possible solutions — in that order. Effective troubleshooting guides should identify both temporary fixes and permanent solutions, if any. They must also rely on clear and direct language to get the point across without further frustrating the reader. 

3. User Manuals

User manuals are among the most common examples of technical writing. They explain how to use a product effectively. The product may be any kind of goods, merchandise, software, application, or online tool. These guides start with an overview of the product and proceed to describe its features and use cases. 

The main sections in user manuals break down each feature in the product, with clear instructions about how to use them. Although these are technical documents, they often use simple phrases and skip the jargon, so users can comprehend the product and its uses without any trouble. Good user manuals must be equally accessible to experienced users and beginners alike.

With Trupeer, you can create effective user manuals in just three easy steps.
Try our Free Manual Creator

4. Service-Level Agreements (SLAs)

SLAs are formal contracts between service providers and their customers or clients. They clearly specify the nature and level of services that the provider is expected to deliver. Additionally, they also define performance metrics like uptime, response times and the time frames for resolving issues. 

When you’re drafting a service-level agreement, it’s pivotal to clearly outline the responsibilities of both parties — the service provider and the client. The document must include the procedures to follow for reporting issues and the escalation paths to adopt in case of a problem. To avoid misrepresentation and misinterpretation, the language and terminology in SLAs must be precise and free of ambiguity. 

5. Company HR Documents

HR documentation covers a wide range of subjects like employment policies, orientation manuals, workplace procedures, and other minor SOPs. These technical documents are essential for explaining a company’s culture, values, and expectations. They also outline the procedures for specific instances like workplace conflicts, employee time off, and career development. 

HR documents rely on clear yet formal language to explain complex legal requirements, functions, and responsibilities within the organization. Teams creating this type of content must ensure that the HR documentation balances legal jargon with employee-friendly communication styles. 

6. API Documentation

API documentation explains how software applications can interact with one another. It includes authentication methods and security requirements and contains comprehensive lists of available functions. Effective API-related documentation also offers examples of codes in different programming languages, so users can better understand how the instructions work in practice. 

In addition to these basic details, technical writing examples like these balance specialized jargon with clear explanations and visual instructions to help developers implement the APIs quickly. The goal of the tutorials in API documentation is to empower the user to integrate their platform with other APIs seamlessly.

7. Business Plans

Business plans, which outline how a company will operate, expand, and grow, are crucial for enterprises at all stages — whether they are startups, mid-sized entities, or established industry players. These technical documents typically begin with an executive summary highlighting the key milestones of the expansion plan. 

This may be followed by other critical details like the company’s business model, its unique strengths and advantages, a SWOT analysis, market analysis, and industry trends. Compelling business plans also delve into the specifics of the strategy and discuss financial projections, operational plans, and resource management. 

8. Case Studies and White Papers

Case studies and white papers are examples of technical documents that showcase different types of expertise and solutions to specific challenges. Case studies delve into real stories of problems faced by a customer or client, and explain how the business’s product or service resolved those issues. They contain details of measurable outcomes that quantify the product’s benefits. 

White papers, on the other hand, dive deeper into industry-wide issues and offer potential solutions. The suggestions are backed by research data, expert insights, and well-defined arguments. Both formats aim to build credibility through evidence instead of marketing claims. To create these documents, writers require significant industry knowledge and product-specific data. 

9. Annual Reports

Annual reports are technical documents that companies are required to prepare every year. They summarize an entity’s financial performance, operational activities, and business initiatives over the past 12 months. Annual reports typically open with a message from the leadership team about the company’s recent history and expected prospects. 

Thereafter, they include other key details like performance highlights, crowning achievements, major milestones and the like. Annual reports also often include visual elements like charts and infographics to clarify complex data. The financial information included in these technical writing documents shows the company’s income, expenses, assets, and liabilities. 

10. Cybersecurity Policies and Guidelines

Cybersecurity policies define the rules and policies required to protect the digital assets within a business. They discuss access controls and data handling procedures in detail and may also outline threat detection mechanisms and incident response procedures. Some of the more comprehensive policies even include sections on the employees’ responsibilities to maintain and ensure data security. In these cases, technical terms must be clearly explained for the benefit of non-technical staff. 

Cybersecurity guidelines also include the consequences of any policy violations. As new technologies emerge and new threats surface, these policies must be updated to ensure adequate and up-to-date protection protocols.

To create and update your policies within minutes using Trupeer, simply install our Chrome extension, record your video and convert it into a top-quality technical document. 

11. Technical Marketing Content

While regular marketing content is designed to convey standard information to customers, technical marketing content is slightly more intricate. Its goal is to explain complex products and services to the target audience. Technical marketing documents and presentations take distinct technical features and translate them into clear benefits for users. 

This type of content uses industry-specific terms but explains them in a way that non-experts can understand. It bridges the gap between the product developer and the product user seamlessly. Visual elements like comparison charts, diagrams, and infographics can further help potential customers understand the technical capabilities of the products or services they use.

12. Standard Operating Procedures (SOPs)

SOPs are examples of technical writing that provide step-by-step instructions for routing internal operations in an organization. Each SOP must include a statement of purpose, the scope of the document, and its functions. These are the best SOP practices that are followed industry wide. Also, the main content then breaks down the process into clear, sequential steps. 

Since SOPs may be circulated among employees, the language is relatively simple, with specific actions tied to expected outcomes. SOPs also include safety warnings and quality checks. As processes evolve, SOPs must be updated to reflect the most recent changes. When written well, these documents can help train new employees and assist existing employees with familiar procedures.

Try Trupeer's Free SOP Generator Today.

13. Environmental and Sustainability Reports

Environmental reports document the impact that an organization has on the natural world. They contain data on aspects like energy usage, waste generated, and carbon emissions. The goal of these environmental reports is to measure an entity’s progress toward specific sustainability goals. The target is quantified, as are the milestones achieved so far. 

To ensure the document is reliable, it is crucial to include both achievements and areas needing improvement. Graphs, charts, and illustrations may be included in these technical writing documents to convey the information more effectively. Ultimately, environmental and sustainability reports should address how environmental practices affect stakeholders and communities. 

14. Process Documentation

Process documentation explains how organizational workflows function from start to finish. Technical writing samples like these map out the inputs, outputs, and requirements tied to every step. For each activity in the process, they identify key decision-making points, alternative pathways, time requirements, and quality standards. 

Visual elements like flowcharts, RACI matrices, and swimlane diagrams are fundamental components of successful process documentation reports. They are integral to businesses because they help teams understand the relationship between different routine operational activities. Such documents can be used to support training, improve processes, and facilitate knowledge transfer. 

15. Help Desk and IT Support Documentation

Help desk documentation is designed to offer guidance for resolving technical issues within a company’s IT framework. These documents contain troubleshooting workflows, outline the common problems in various categories, and provide step-by-step solutions for each issue. Technical writing examples like help desk documents use clear instructions with minimal jargon, so the end user can understand the nuances easily. 

Screenshots and diagrams may be included to illustrate various actions with greater clarity. Depending on its purpose, IT support documentation may cover different user environments and system configurations. This kind of paperwork needs to be updated regularly as new issues and their solutions are discovered.

Trupeer Makes Technical Writing Easier and More Impactful for Businesses

As industries evolve, so do the demands for quick and consistent communication across verticals. With the volume of business information growing exponentially, the role of technical writing has never been more critical. The right kind of documentation can ensure compliance, improve user experiences, and upgrade every aspect of business operations. 

That’s where Trupeer steps in to make a difference. By transforming screen recordings into detailed and structured technical writing documents, Trupeer helps businesses generate high-quality technical content without any manual effort.You can even export your documents in the format of your choice, making sharing easier. 

Try Trupeer today to create technical content and change the way you document knowledge.

Frequently Asked Questions (FAQs)

1. What are some common examples of technical writing that businesses use regularly?

Businesses regularly use technical writing styles like user manuals, API documentation, standard operating procedures, case studies, and more. These documents help readers understand complicated information and make internal and external communication more effective for the organization.

2. Is technical writing of documents easier with AI?

Yes, AI streamlines technical writing by automating repetitive tasks, increasing content accuracy, and improving speed. AI tools like Trupeer help technical writers create better technical documents in a fraction of the time taken for manual writing. 

3. What are the benefits of automating technical writing samples?

When technical writing is automated, it accelerates content creation, reduces errors, and enhances consistency. This means writers can focus on more strategic tasks. Automation also standardizes the formatting and ensures the information across all documents is aligned and up to date. 

4. Can I share the technical documents created using Trupeer?

Yes, you can easily share any technical documents you create with Trupeer. Simply export the file in any of the supported formats (Word, PDF, and Markdown) and send it along to other team members, clients, and stakeholders as needed.

5. Are the technical documents created with Trupeer customizable?

Yes, Trupeer allows you to edit the documents created. You can even modify the formatting and customize the design elements as required. Ultimately, our goal is to generate technical documents that align perfectly with your unique business needs.